Navigating SharePoint Password Policies: Change and Expiration Explained

How to Effectively Change Your SharePoint Password and Manage Expiration DatesChanging your SharePoint password and managing expiration dates is crucial for maintaining the security of your organization’s data. This article will guide you through the process of changing your password effectively and provide tips on managing expiration dates to ensure uninterrupted access to your SharePoint environment.

Understanding SharePoint Password Policies

Before diving into the password change process, it’s essential to understand the password policies that may be in place within your organization. SharePoint, as part of Microsoft 365, adheres to specific security protocols that dictate how often passwords must be changed, the complexity required, and the expiration timelines.

• Password Complexity: Typically, passwords must include a mix of uppercase letters, lowercase letters, numbers, and special characters.
• Expiration Period: Organizations often set a password expiration period, commonly ranging from 30 to 90 days, after which users must change their passwords.
• Lockout Policies: After a certain number of failed login attempts, accounts may be temporarily locked to prevent unauthorized access.

Understanding these policies will help you navigate the password change process more effectively.

Steps to Change Your SharePoint Password

Changing your SharePoint password can be done through several methods, depending on your organization’s setup. Here’s a step-by-step guide for the most common methods:

1. Change Password via Microsoft 365 Portal

If your SharePoint is part of Microsoft 365, you can change your password through the Microsoft 365 portal:

• Log in to your Microsoft 365 account at office.com.
• Click on your profile picture or initials in the top right corner.
• Select “My Account” from the dropdown menu.
• Navigate to the “Security info” section.
• Click on “Change password.”
• Enter your current password, then your new password, and confirm it.
• Click “Submit” to save the changes.

2. Change Password via SharePoint Site

If you are already logged into SharePoint, you can change your password directly from the site:

• Go to your SharePoint site.
• Click on your profile picture in the top right corner.
• Select “Edit profile.”
• Look for the option to “Change password.”
• Follow the prompts to enter your current and new passwords.

3. Change Password via Windows Settings (for Windows Users)

If you are using a Windows device that is connected to your organization’s network, you can change your password through Windows settings:

• Press Ctrl + Alt + Delete and select “Change a password.”
• Enter your old password, then your new password, and confirm it.
• Click “OK” to apply the changes.

Managing Password Expiration Dates

Once you have changed your password, it’s essential to manage expiration dates effectively to avoid being locked out of your account. Here are some strategies:

1. Set Reminders

Set reminders in your calendar or task management tool to alert you a week before your password is set to expire. This gives you ample time to change it without rushing.

2. Use a Password Manager

Consider using a password manager to store your passwords securely. Many password managers can also remind you when it’s time to change your passwords and help generate strong, complex passwords.

3. Regularly Review Security Settings

Periodically review your security settings in SharePoint and Microsoft 365. Ensure that your recovery options are up to date, and consider enabling multi-factor authentication (MFA) for added security.

4. Educate Yourself on Security Best Practices

Stay informed about the latest security best practices. Regular training sessions or resources provided by your organization can help you understand the importance of password security and how to manage it effectively.

Conclusion

Changing your SharePoint password and managing expiration dates is a vital part of maintaining security in your organization. By following the steps outlined in this article, you can ensure that your password is changed effectively and that you are prepared for upcoming expiration dates. Remember, a proactive approach to password management not only protects your data but also contributes to the overall security of your organization.